RIGHT TO INFORMATION 2005


Appellate Authority: Shri I. N. Jha, ED( Mktg-I)
GAIL (India) Ltd., 16 Bhikaji Cama Place, New Delhi-110066
Email id: injha@gail.co.in
CPIO-GAIL- New Delhi- Shri A. K. Rudra, ED (Law)
GAIL (India) Ltd., 16 Bhikaji Cama Place, New Delhi-110066
Email id: a_k_rudra@gail.co.in
OICs/ ACPIOs Name and Address
  Office Name and Address
1. PATA SHRI C.N. TRIVEDI
EXECUTIVE DIRECTOR (PC O&M)
Petrochemical Complex
Distt: Auraiya (U.P), PATA - 206 241
email: ccntrivedi@gail.co.in
2. VIJAIPUR SHRI NARENDRA KUMAR
GENERAL MANAGER (O&M)
GAIL Complex, Vijaipur,
Distt.- Guna –473112 (MP)
email: nkumar@gail.co.in
3. HAZIRA SHRI P MURUGESAN
DY.GEN.MGR.(O&M)
Hazira Compressor Station,
Ichhapor-Maghdalla Road
PO:-ONGC-394518, Distt:-Surat(Gujarat)
email: pmurugesan@gail.co.in
4. JHABUA SHRI S. BAIRAGI
DY.GEN.MGR. (O&M)
Jhabua Compressor Station,
Gaylar Kalan,
Jhabua - 457661 (M.P.)
email: sbairagi@gail.co.in
5. KHERA SHRI PRADIP KR. DAS
DY.GEN.MGR. ( O&M)
Khera Compressor Station
Village – Chikali, Chikali – Khera Road,
Tehsil. – Tarana, Distt. – Ujjain
P.O. -456665 ( M.P )
email: pkdas@gail.co.in
6. DIBIYAPUR SHRI PARDEEP MADAN
DY.GEN.MGR.
(O&M)
HVJ Compressor Station
DIBIYAPUR, ETAWAH-206244
email:pmadan@gail.co.in
7. AGRA SHRI NIRAJ KR. AGARWAL
GENERAL MANAGER (O&M)
G-10/8, Padamdeep Towers, 3rd Floor
Sanjay Place, M.G. Road Agra (U.P.)-282 002
email: nkagarwal@gail.co.in
8. VADODRA SHRI A.K. SAKSENA
GENERAL MANAGER & (O&M) In-Charge
Near, Manisha Circle, Old Padra Rd. Vadodara -
390 015, Gujarat
email: aksaksena@gail.co.in
9. MUMBAI Shri Kamal Tandon
Zonal D.G.M.
7th Floor, B Wing Priyadarshini, Eastern Express
Highway, Mumbai-400022
email: kamaltandon@gail.co.in
10. RAJAHMUNDRY SHRI S. NARAYANAN
GENERAL MANAGER (O&M)
A.V.A Road, Rajahmundry-533103
email: snarayanan@gail.co.in
11. PONDICHERRY SHRI D. SOREN
DY.GEN.MGR. (O&M)
4th Floor Savitha Plaza Building
Indira Gandhi Square, 100 Feet Road, Pondicherry
email: ds02275@gail.co.in
12. AGARTALA DIPAK KR. MUKHOPADHYAY
DY. GEN.MGR.(O&M)
Near Hindi Hr. Sec. School
Opp. Radhanagar Bus Stand
P.O. Ahbhoynagar
Agartala-799 005 (Tripura)
email: dkm@gail.co.in
13. NCR SHRI V.C. CHITTODA
Zonal General Managers (O&M)
Gas- O&M Office, Bharat Scouts & Guides Building,
16 M.G. Marg, IP Estate, New Delhi-110002
email: chittoda.vc@gail.co.in
14. GPU-USAR SHRI C SATYANARAYANA
DY.GEN.MGR. (O&M)
LPG Recovery Project USAR
Post: Malyan, Taluka: ALIBAGH
Distt: Raigad - 402203 (Maharashtra)
email: satyanarayana.c@gail.co.in
15. GPU-GANDHAR SHRI M.C. DEOGAM
DY.GEN.MGR.( O&M)
LPG Recovery Project, Village - Rozatankaria,
Taluka-Amod,Distt. Bharuch – 392 140 (Gujarat)
email: mcdeogam@gail.co.in
16. GPU-VAGHODIA SHRI A.K. SAKSENA
GENERAL MANAGER & (O&M) In-Charge
GIDC Industrial Estate, Vaghodia - 391760,
Distt-Vadodara (Gujarat)
email: aksaksena@gail.co.in
17. GPU-LAKWA SHRI SANZEEV MEDHI
Executive Director (PROJ)
LPG Recovery plant, Lakwa,
Sivasagar - 785688
Assam
email: s.medhi@gail.co.in
18. BRAHMAPUTRA CRACKER &
POLYMER LIMITED 		SRRI J.K. SINGH TEOTIA
Chief operating officer
email: jkst@gail.co.in
19. JAIPUR (JLPL HQ) A.K Mittal
ZONAL GENERAL MANAGER (O&M)
3rd Floor A-3, Crystal Mall,
Sawai Jai Singh Highway, Bani Park
JAIPUR-302016
email: ak02550@gail.co.in
20. JAMNAGAR(JLPL) SHRI PARTHA JANA
DY.GEN.MGR. (O&M)
LPG Dispatch Terminal, RPL-RRTF Areas
Moti Khavdi, P.O. Digvijaygram
Distt.-Jamnagar - 361002
email: p_jana@gail.co.in
21. SAMAKHAILI/
KANDLA (JLPL)		 SHRI ARUP KR. MANDAL
CHIEF MGR. (Elec)
Intermediate Pumping Station,
KM Stone 270, National Highway - 15,
Vill& P.O-Lakadia, Distt- Kutch, Gujarat- 370145
email: AKM01315@gail.co.in
22. ABU ROAD(JLPL) SHRI PANKAJ PATEL
CHIEF MANAGER (O&M)
LPG Pumping Station
National Highway -14, P.O.Khadat
Distt.:Sirohi, Abu Road, Rajasthan
email: ppatel@gail.co.in
23. NASIRABAD (JLPL) SHRI G R CHOUHAN
CHIEF MGR. (O&M)
Near Village Dilwari,
Nasirabad Kisangarh Road, Nasirabad
Ajmer- 305601
email: grchouhan@gail.co.in
24. LONI (JLPL) SHRI A. K. NASKAR
CHIEF MGR. (O&M.)
C/O Indian Oil corp. Ltd., LPG Bottling Plant,
Vill-Banthala, Loni, Distt. Ghaziabad -201102
email: ravikumar@gail.co.in
25. VIZAG (VSPL) SHRI S. NARAYANAN
GENERAL MANAGER. (O&M)
Exim Park, Behind Vikas College,
Opp. Ayyappa Swami Temple
Sheela Nagar, , POST BHPV,
Vishakapatnam-530012
email: snarayanan@gail.co.in
26. VIJAYWADA -G KONDURU
(VSPL)		 SHRI S VENKATESWARA PRASAD
CHIEF MANAGER ( O&M)
LPG Booster Sation
VILL. & MANDAL-G.KONDURU, KRISHNA
DISTT-VIJAYWADA -521229
email: svprasad@gail.co.in
27. CHERLAPALLY
(VSPL)		 SHRI B.N. RAO
DY.GEN.MGR ( O&M)
LPG Receiving Terminal , Rampally,
IDA PHASE-III
Cherlapally, Hyderabad
email: bnrao@gail.co.in
28. AHMEDABAD ZO SHRI SANJIB DATTA
ZONAL GENERAL MANAGER
809, Sakar II,
Near Ellis Bridge
Opposite Town Hall
Ahmedabad : 380 006
Gujarat
email: sdatta@gail.co.in
29. BHOPAL ZO SHRI MANISH KHANDELWAL
SENIOR MANAGER (MKTG)
SF-16, Mansarovar Complex,
Hoshangabad Road, Bhopal- 4620016
email: m.khandelwal@gail.co.in
30. CHANDIGARH ZO SHRI ASIM KUMAR BERA
CHIEF MANAGER (MKTG.)
GAIL (India) Limited
Udyog Bhawan, Annexe Building,
18, Himalaya Marg. Sector - 17, Chandigarh
email: asim.bera@gail.co.in
31. CHENNAI ZO SHRI U.M. RAO
ZONAL GENERAL MANAGER
1, Ramakrishna Street, 7A, Kences Tower
North Usman Road, T. Nagar
CHENNAI - 600 017
email: umrao@gail.co.in
32. HYDERABAD ZO SHRI RAJESH VEDVYAS
ZONAL GENERAL MANAGER
6-3-871, 3rd Floor, Snehlata complex,
Opp. Blue Moon Hotel, Greeen Lands Road,
Begumpet, Hyderabad- 500 016
email: rvedvyas@gail.co.in
33. JAIPUR ZO SHRI A.K.MITTAL
ZONAL GENERAL MANAGER
A-3, 4th Floor, Crystal Mall
Sawai Jai Singh Highway
Bani Park, JAIPUR-302016
email: ak02550@gail.co.in
34. KOCHI ZO SHRI GOPINATH SWAMY
ZONAL GENERAL MANAGER
2nd Floor, Rubicon Bldg., S.A. Road,
Valanjambalan, Cochin - 682 016
email: gnswamy@gail.co.in
35. KOLKATA ZO SHRI K. CHATTRAJ
CHIEF MANAGER (MKTG)
12th Floor, OM Tower, 32, J.L. Nehru road,
Kolkata- 700 071
email: k.chattraj@gail.co.in
36. LUCKNOW ZO SHRI BISWABRATA SINHA
CHIEF MANAGER (MKTG.)
3rd Floor, Fortuna Tower
10, Rana Pratap Marg
LUCKNOW - 226 010
email: b.sinha@gail.co.in
37. MUMBAI ZO SHRI KAMAL TANDON
Zonal D.G.M.
7th Floor, B-Wing, Priyadarshini Building
Eastern Express Highway
Mumbai- 400022
email: kamaltandon@gail.co.in
38. NOIDA
INFOHUB		 SHRI D. K. PURWAR
EXECUTIVE DIRECTOR (O&M)
B-35-36, Sec.- 1, Noida. 201301
email: dkpurwra@gail.co.in
39. GTI Noida SHRI S. L. RAINA
EXECUTIVE DIRECTOR ( TRAINING)
Plot No 24, Sector 16A
NOIDA – 201301
Gautam Budh Nagar (UP)
Email : slraina@gail.co.in.

CHAPTER PARTICULARS Page No.
CHAPTER –I PARTICULARS OF ORGANIZATION ITS FUNCTIONS AND DUTIES. 1 – 5
CHAPTER-II POWERS AND DUTIES OF OFFICERS & WORKMEN 6
CHAPTER-III PROCEDURES FOLLOWED IN THE DECISIONMAKING PROCESS, INCLUDING CHANNNELS OF
SUPERVISION AND ACCOUNTABILITY		 7
CHAPTER-IV THE NORMS SET FOR DISCHARGE OF FUNCTIONS 8
CHAPTER-V THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY THE
COMPANY OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGE OF FUNCTIONS.		 9 – 10
CHAPTER-VI STATEMENT OF CATEGORIES OF DOCUMENTS THAT ARE HELD BY THE COMPANY OR UNDER
ITS CONTROL.		 11 – 1 3
CHAPTER-VII PARTICULARS OR ARRANGEMENT FOR CONSULTANT WITH THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR IMPLEMENTATION THEREOF. 14
CHAPTER-VIII STATEMENT ON THE BOARD & SUBCOMMITTEES OF THE BOARD AND OTHER
COMMITTEES.		 15 – 17
CHAPTER-IX DIRECTORY OF OFFICERS AND WORKMEN 18 – 19
CHAPTER-X STATEMENT OF MONTHLY REMUNERATION OF OFFICERS AND WORKMEN INCLUDING THE
SYSTEM OF COMPENSATION.		 20
CHAPTER-XI BUDGET ALLOCATION AND EXPENDITURE. 21 – 23
CHAPTER-XII MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES. 24
CHAPTER-XIII PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORISATIONS GRANTED BY IT. 25
CHAPTER-XIV DETAILS OF INFORMATION AVAILABLE OR HELD
IN ELECTRONIC FORM		 26
CHAPTER-XV PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION 27
CHAPTER-XVI NAMES, DESIGNATION AND OTHER PARTICULARS OF CENTRAL PUBLIC INFORMATION OFFICERS. 28 -35


CHAPTER-I
GAIL (INDIA) LIMITED
1. Date of incorporation : 16th August, 1984
2. Mode of incorporation : Incorporated as a Public Limited Company under the Companies Act, 1956
3. Administrative Machinery : Ministry of Petroleum & Natural Gas Government of India
4. Details of disinvestment : As per Annexure – I
5. Present Status : A Government Company within the
meaning of Sec 617 of the Companies Act,
1956
6. Present Shareholding : As per Annexure- II
7. Listing with Stock Exchanges : Equity Shares of the Company are listed at
the following Stock Exchanges :-
(i) Bombay Stock Exchange Limited
(ii) National Stock Exchange of India Limited
Global Depository Receipts (GDRs) of the Company are listed at London Stock Exchange.
8. Share Capital
Authorized
Issued, Subscribed and Paid-up
: Rs. 1000 Crores
: Rs. 845.65 Crores
 
Annexure-I
       
Details of disinvestments made by GoI of its Equity holding in GAIL
       
Year and Details
Numbers of Shares
disinvested by the
Government of
India
% of Shares
disinvestment to
Share Capital
Shares held by
Government of
India after
Disinvestments
1995
Disinvestment through
private placement in
the domestic market.		 2,85,29,025 3.38 81,67,90,975
1999
Disinvestment through
private placement in
the domestic market.		 3,06,09,600 3.62 78,61,81,375
1999
Sale of Shares of
Indian Oil Corporation
Limited and to the Oil
and Natural Gas
Corporation Limited
(each being a
Government
Company)		 8,16,79,098 9.66 70,45,02,277
1999
Disinvestment through
GDR Mechanism		 13,50,00,000 15.96 56,95,02,277
2004 Disinvestment through Offer for Sale. 8,45,65,160 10.00 48,49,37,117
Total 36,03,82,883 42.62% --
 
Annexure-II
       
Present Shareholding Pattern
       
(1) (a) Statement Showing Shareholding Pattern
Name Of The Company :
GAIL (INDIA) LTD.
Scrip Code : Quarter Ended :     30-June-2008
   
Category
Code		 Category of Shareholders Number of
shareholders		 Total no. of
Shares		 No. of Shares
held in
Demateralised
form		 Total shareholding as a
percentage of total
shares
As a percentage
of (A+B)		 As a percentage
of (A+B+C)
A Shareholding of Promoter and Promoter Group2          
1. Indian  
a Individuals/ Hindu Undivided Family 0 0 0 0 0
b Central Government/ State Government(s) 8 484937817 10419 59.2187 57.3449
c Bodies Corporate 0 0 0 0 0
d Financial Institutions/ Banks 0 0 0 0 0
e
 Any Other (Specify) 0 0 0 0 0
i Trust 0 0 0 0 0
ii Society 0 0 0 0 0
iii Educational Institutions 0 0 0 0 0
  Sub Total (A)(1) : 8 484937817 10419 59.2187 57.3449
2 Foreign  
a Individuals (Non Resident Indians / Foreign Individuals) 0 0 0 0 0
b Bodies Corporate 0 0 0 0 0
c Institutions 0 0 0 0 0
d Any Other ( Specify ) 0 0 0 0 0
  Sub Total (A)(2) : 0 0 0 0 0
  Total Shareholding of Promoter and Promoter Group (A) = (A)(1) + (A)(2) : 8 484937817 10419 59.2187 57.3449
B Public Shareholding3          
1 Institutions          
a Mutual Funds/ UTI 114 27469007 27458907 3.3544 3.2483
b Financial Institutions/ Banks 45 4616490 4613990 .5637 .5459
c Central Government/ State Government(s) 2 61259323 61259323 7.4807 7.244
(1) (a) Statement Showing Shareholding Pattern
Name Of The Company :
GAIL (INDIA) LTD.
Scrip Code : Quarter Ended :     30-June-2008
   
Category
Code		 Category of Shareholders Number of
shareholders		 Total no. of
Shares		 No. of Shares
held in
Demateralised
form		 Total shareholding as a
percentage of total
shares
As a percentage
of (A+B)		 As a percentage
of (A+B+C)
B Public Shareholding3          
1. Institutions  
d Venture Capital Funds 0 0 0 0 0
e Insurance Companies 23 90447285 90447285 11.045 10.6956
d Foreign Institutional Investors 265 122425289 122425289 14.95 14.477
d Foreign Venture Capital Investors 0 0 0 0 0
e
i		 Any Other (Specify) 0 0 0 0 0
  Sub Total (B)(1) : 449 306217394 306204794 37.3938 36.2108
2 Non-Institutions  
a Bodies Corporate 2313 6268186 6267986 .7654 .7415
b Individuals          
i Individual Shareholders Holding Nominal Share Capital Upto Rs. 1 Lakh. 200933 19428084 19344217 2.3725 2.2974
ii Individual Shareholders Holding Nominal Share Capital in excess of Rs. 1 Lakh. 47 1405500 1405500 .1716 .1662
c Any Other (Specify)          
i Trust & Foundations 37 28902 28902 .0035 .0034
ii Cooperative Societies 0 0 0 0 0
iii Educational Institutions 0 0 0 0 0
iv Non Resident Individual 2114 609657 609657 .0744 .0721
v Foreign Companies 0 0 0 0 0
vi OCB 1 500 500 .0001 .0001
  Sub Total (B)(2) : 205445 27740829 27656762 3.3875 3.2804
  Total Public Shareholding (B) = (B)(1) + (B)(2) : 205894 333958223 333861556 40.7813 39.4912
  Total (A) + (B) : 205902 818896040 333871975 100.0000 96.8361
C Shares held by Custodians and against which Depository Receipts have been issued 1 26755560 26755560 0 3.1639
  GRAND TOTAL (A) + (B) + (C) 205903 845651600 360627535 100.0000 100.0000
             
GAIL (INDIA) LTD.
Statement showing shareholding of persons belonging to the category "Promoter and Promoter Group"
Srl. No. Name of the shareholder Number of Shares
Shares as a percentage of total number of shares
{i.e., Grand Total (A)+(B)+(C) indicated in
Statement at para (I)(a) above }
1 PRESIDENT OF INDIA 484937117 57.345
2 C L BASHAL 100 .000
3 T S BALASUBRAMANIAN 100 .000
4 J K JAIN 100 .000
5 R S KANADE 100 .000
6 S NIGAM 100 .000
7 C R PRASAD 100 .000
8 A SEN 100 .000
  TOTAL 484937817 57.345
GAIL (INDIA) LTD.
Statement showing shareholding of persons belonging to the category "Public" and holding more than 1 % of the total number of shares.
Srl. No. Name of the shareholder Number of Shares Shares as a percentage of total number of shares {i.e., Grand Total (A)+(B)+(C) indicated in Statement at para (I)(a) above }
1 LIFE INSURANCE CORPORATION OF INDIA 50346637 5.954
2 OIL AND NATURAL GAS CORPORATION LIMITED 40839549 .4.829
3 INDIAN OIL CORPORATION LIMITED 20419774 .2.415
4 TEMPLETON GLOBAL ADVISORS LIMITED A/C TEMPLETON FUNDS, INC ( 13111480 .1.550
5 LIC OF INDIA MONEY PLUS 10552215 1.248
6 MAGELLAN 10000000 1.183
7 ABERDEEN ASSET MANAGERS LIMITED A/C ABERDEENINTERNATIONAL IN 9680000 1.145
  TOTAL 154949655 18.323
GAIL (INDIA) LTD.
Statement showing details of locked-in shares.
Srl. No. Name of the shareholder Number of Shares Shares as a percentage of total number of shares {i.e., Grand Total (A)+(B)+(C) indicated in Statement at para (I)(a) above }
1 NIL NIL NIL
  TOTAL NIL NIL
GAIL (INDIA) LTD.
Statement showing details of Depository Receipts (DRs)
Srl. No. Type of outstanding DR (ADRS,GDRs< SDRs,etc.) Number of outstanding DRs Number of shares underlying outstanding DRs Shares underlying outstanding DRs as a percentage of total number of shares (i.e Grand Total (A)+(B)+(C) indicated in statement at para (1)(a) above)
1 GLOBAL DEPOSITORY RECEIPTS(GDRs) 4459260 26755560 3.164
  TOTAL 4459260 26755560 3.164
Statement showing details of Depository Receipts (DRs) where underlying shares are in excess of 1 % of the total number of shares.
Srl. No. Name of the DR Holder Type of outstanding DRs (ADRs,GDRs, SDRs etc ) Number of shares underlying outstanding DRs Shares underlying outstanding DRs as a percentage of total number of shares (i.e Grand Total (A)+(B)+(C) indicated in statement at para (1)(a) above)
1 1 DEUTSCHE BANK TRUST COMPANY AMERICAS GDRs 26755560 3.164
  TOTAL   26755560 3.576


CHAPTER II
POWERS & DUTIES OF OFFICERS & STAFF


The powers & duties of the officers and workman of the Company are derived mainly from the provisions of the Companies Act, 1956 and Memorandum & Articles of Association of the Company. GAIL, primarily being a gas transmission Company, is a commercial organization. The officers & workmen of the Company are appointed for carrying out the business operations of the Company, which are in line with the objectives specified in the Memorandum of Association of the Company.

The powers and duties of the officers & workmen of the Company are limited only to carry out the business operations of the Company.

While discharging duties and responsibilities, officers & workmen of the Company are complying with the applicable provisions of the Constitution of India and other applicable Statues and rules & regulations framed thereunder.
CHAPTER III
PROCEDURES FOLLOWED IN THE DECISION-MAKING PROCESS,
INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY

The decisions making process of the Company follows the following Channel

  BOARD OF DIRECTORS
  FUNCTIONAL DIRECTORS
  EXECUTIVES

Overall management of the Company is vested with the Board of Directors of the Company. The Board of Directors is the highest decision making body within the Company.


As per the provisions of the Companies Act, 1956 certain matters require the approval of the shareholders of the Company in General Meeting. Similarly, in terms of the guidelines of Department of Public Enterprises certain matters require the approval of the Government of India.


The Board of Directors is accountable to the shareholders of the Company, which is the ultimate authority of a Company. GAIL being a Public Sector Enterprises (PSE), the Board of Directors of the Company is also accountable to Government of India.

The Powers, which are not delegated are exercised by the Board of Directors subject to the restrictions and provisions of the Companies Act, 1956.

CHAPTER –IV
THE NORMS SET FOR DISCHARGE OF FUNCTIONS


The Company has well defined procedure and guidelines for discharge of various functions as under;

1) Delegation of Powers:
The officers of the Company at various levels discharge their functions & responsibilities within the powers delegated to them by the Board of Directors under Delegations of Powers.

2) Laid down Policies and Guidelines:
GAIL is having laid down policies and guidelines governing major activities of the Company. While discharging the functions the officers need to follow these laid down policies and guidelines.

3) Manuals
GAIL has procedural manuals covering all important activities viz Purchase Manual, Stores & Inventory Manual, Contract Manual, Marketing Manual, Accounts Manual and Operational Manuals. These Manuals ensure carrying of activities in a systematic and standardized manner and eliminate the the scope of exercise of discretion. While discharging the functions covered by these Manuals, the officers need to follow the provisions of these Manuals.

4) Guidelines of Department of Public Enterprises
GAIL being a PSU follows the guidelines of Department of Public Enterprises and directions of Government of India issued from time to time.

5) Guidelines of Chief Vigilance Commission
GAIL being a PSU follows the guidelines of Chief Vigilance Commission (CVC).

6) Compliance of provisions of Statutes, etc.
While discharging the respective functions, officers are required to comply with the applicable provisions of Indian Constitution, Statues and Rules & Regulations.
CHAPTER –V
THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY THE COMPANY OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGE OF FUNCTIONS.

The important internal Rules, Regulations, Manuals & Records, which are used by the employees of the Company in discharge of their functions are given below:

A) Matters pertaining to Company affairs

i) Memorandum & Articles of Association;
ii) Decisions of the Board of Directors and sub-committees of the Board from time to time as contained in the minutes book;
iii) Decision of shareholders in the General Meeting as contained in the minutes book;
iv) Code of conduct for the Board Members and Senior Management Personnel.

B) Matters pertaining to Finance & Accounts
i) Cash Flow System,
ii) Grievance Redressal System;
iii) Accounting Manual;
iv) Delegation of Powers;
C) Matters pertaining to Works, Contract, Sales, Procurement, Inventory etc.
i) Disposal Procedure
ii) Stores & Inventory Manual
iii) Contracts and Procurement Procedure
iv) Delegations of Powers
v) General Conditions of Contracts.

D) Establishment matters pertaining to GAIL employees

i) Employees (Conduct, Discipline and Appeal) Rules 1986 as amended from time to time.
ii) Leave Rules
iii) Medical Attendance and Treatment Rules
iv) Post Retirement Medical Attendant Scheme
v) Promotion Policies
vi) Rules pertaining to House Building Advance, Conveyance Advance; etc.
vii) Directives regarding recruitment & promotion SC/ST
viii) Directives regarding recruitment of OBC, Physically Handicapped, Women and minorities.
ix) Training Policy

E) Others

i) MOU targets
ii) Advertising and Communication Policy.
iii) Cultural Promotion Policy
CHAPTER –VI
DOCUMENTS THAT ARE HELD BY THE COMPANY OR UNDER ITS CONTROL


The various categories of documents that are being held by the company or under its control are given below:

A) Documents pertaining to incorporation, License, etc.
1. Memorandum & Article of Association
2. Industrial Licenses
3. Factory Licenses


B) Documents pertaining Accounts:
1. Books of Accounts
2. Annual Reports
3. Statement of Quarterly Financial Results
4. Accounts Manual
5. Documents pertaining to payment of Income Tax, Tax Deducted at Sources etc.
6. Vouchers etc.


C) Documents pertaining to Company Affairs
1. Statutory Registers under the Companies Act, 1956
2. Statutory Registers under other applicable Acts and Rules & Regulations
3. Annual Returns under the Companies Act.
4. Returns & Forms under the Companies Act filed with the Registrar of Companies etc.

D) Documents pertaining to Board Meeting & General Meetings
1. Agenda Papers of Board Meetings
2. Minutes Book of meetings of the Board of Directors
3. Agenda papers of Board Sub-Committees
4. Minutes Book of meetings of Board sub-committees
5. Minutes Book of General Meetings of the shareholders etc.

E) Documents pertaining to Contracts, Works, Sales, Procurements & Inventory
1. Contract and Procurement procedure
2. Procedure Manual
3. Tender Documents & Internal Files etc.

F) Documents pertaining to plant Operations
1. Operational Manuals
2. Documents containing information pertaining to productions and dispatch
of products.

G) Documents pertaining to payment of excise duty, sales tax, etc.

H) Document pertaining to projects
1. Detailed Techno-Economic Feasibility Reports of Projects Implemented and under implementation.
2. Documents relating to clearance and approval of Competent Authorities.

I) Agreements
1. Agreement with Gas Consumers
2. Agreement with Project Consultant, Consultants, etc.
3. Agreement with vendors, transporters, service providers etc.
4. Agreement/MoU for transportation of Natural Gas, etc.
5. Agreement /MoU for transportation of Petroleum products
6. MoU with the International and Indian Parties for Strategic Investments and global opportunities
7. Agreement for purchase of LNG gas from International Gas Suppliers.
8. Agreement for Purchase of Gas from ONGC and other Parties.

J) Documents pertaining to establishment matters
1. Documents containing the details of employees
2. Various internal policies, rules & regulations pertaining establishment matters;
3. Annual Confidential Reports of employees.
4. Delegation of Powers.

K) Documents pertaining to operation of Community Development and other welfare scheme.
1. Policy/guidelines on Corporate Social Responsibilities
2. Policy/guidelines for scholarship for SC/ST students.
3. Documents, containing information regarding Corporate Social Responsibilities.

L) Documents pertaining to general administration
1. Land and other property related documents.
2. Advertising policies etc.

M) Documents pertaining to Legal matters.
1. Petition, plaints, written statements and other documents submitted to Hon’ble Courts, tribunals etc.
2. Orders Hon’ble Courts, etc.
CHAPTER –VII
PARTICULARS OF ARRANGEMENT FOR CONSULTATION WITH THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR IMPLEMENTATION THEREOF.


GAIL is a commercial organization and policies formulated by it relate to its internal management and hence there is no arrangement for consultation with the members of the Public prior to formulation of its internal policies. However, internal policies of the Company are formulated complying with the applicable provisions of the constitution, status, rules & regulation, etc.

However, if people dealing with the Company in its business transactions have complaints grievances they can approach the concerned officers or Redressal of Vendors Grievances Forum .
CHAPTER –VIII
STATEMENT ON THE BOARD & SUB-COMMITTEES OF THE BOARD (AS ON 10TH MARCH, 2008)

Board of Directors:

The Management of the Company is vested with the Board of Directors. In terms of the Articles of Association of the Company, the Board of Directors can have minimum three Directors and maximum twenty Directors.

The Composition of the Board of Directors is given below:

S. No. Name of the Director Category
1. Dr. U.D. Choubey Chairman and Managing Director.
2. Shri M.R. Hingnikar Director (HR)
3. Shri R.K. Goel Director (Finance)
4. Shri Santosh Kumar Director (Projects)
5. Shri A.K. Purwaha Director (Business Development)
6. Shri B.C. Tripathi Director (Marketing)
II. Part-time Directors (Government Nominee)
1. Shri S. Sundareshan Part-time Director
(Government Nominee)
2. Shri D.N. Narasimha Raju Part-time Director
(Government Nominee)
III. Part-time Non-official Directors (Independent)
1. Dr. Amit Mitra Part-time Non-official Director
(Independent)
2. Dr. A.K. Kundra Part-time Non-official Director
(Independent)
3. Dr. U.K. Sen Part-time Non-official Director
(Independent)



Sub-Committees of the Board:

The Board has constituted various committees with specific powers and distinct roles and responsibilities. The minutes of all sub-committees of Board are put to the Board for information from time to time. The meetings of the Board of Directors and sub-committees of the Board are not accessible for public. Similarly, the Minutes-Books of the Board of Directors and sub-committees of the Board are not open for inspection of public.

The terms of reference and role of Audit Committee are as per Clause 49 of the Listing Agreement as amended from time to time. The Shareholder/ Investor Grievances Committee has been constituted as per the provisions of Clause 49 of the Listing Agreement.

The Sub-committees of the Board is given below:

  • Audit Committee
  • Shareholders / Investors Grievance Committee
  • H.R. Committee
  • Business Development & marketing Committee
  • Project Appraisal Committee
  • Share Transfer Committee
  • Empowered C&P Committee
  • Compensation Committee
  • Redressal of Vendors’ Grievance Committee
  • Corporate Social Responsibility Committee
The details of the Sub-Committees of the Board are given below:
S. No. Name of Committee Constitution Role & responsibilities of Committees
1. Audit Committee 1. Dr. A. K. Kundra,  Chairman
2. Dr. Amit Mitra
3. Dr. U.K. Sen
Oversight of financial reporting process, recommending the appointment of and fixation of fees for auditors, approval of payment to auditors for payment of any other services rendered, reviewing annual and quarterly financial statements, reviewing performance of statutory / internal auditors and adequacy of internal control system, reviewing adequacy of internal audit function, discussion with internal auditors, reviewing findings of internal investigations, discussion with statutory auditors, reviewing whistle blower mechanism.
2. Shareholders/ Investors Grievance Committee 1. Dr. A. K. Kundra,  Chairman
2. Director (HR)
3. Director (Projects)
To look into investor’s Grievances.
3. H.R. Committee 1. CMD, Chairman
2. All the Functional Directors
3. Dr. Amit Mitra
4. Dr. A.K. Kundra
Issues pertaining to rules and regulations relating to recruitment and conditions of service of the employees of the company, social welfare schemes, incentives schemes and changes therein and amendment in CDA Rules, subject to DPE circular dated 22nd July, 1997.
4. Business Development & Marketing Committee 1. Dr. A. K. Kundra, Chairman
2. Director (Finance)
3. Director (BD)
4. Director (Marketing)
Proposals of business development and marketing groups that fall within powers of Board like strategic planning, strategic alliance, joint ventures and acquisition / merger Globalization through business participation in a foreign country, Opening of offices abroad, Consideration of new areas of business, Issue related to Policy/ rules / regulations relating to marketing of natural gas, LPG, polymers, GAILTEL and other products and services, subject to DPE circular dated 22nd July, 1997.
5. Project Appraisal Committee 1. CMD, Chairman
2. Director (Finance)
3. Shri D.N. Narasimha Raju
4. Dr. A.K. Kundra
5. Concerned Functional     Director
Projects costing above Rs.50 crores. Projects costing Rs.100 crores or more would require appraisal, subject to DPE circular dated 22nd July, 1997.
6. Share Transfer Committee CMD and all the Functional Directors. CMD is the Chairman of the Committee.

To approve transfer/ transmission of shares, issuance of duplicate share certificates etc.
7. Empowered C&P Committee
CMD and all the Functional Directors. CMD is the Chairman of the Committee.
To approve Procurement cases.
8. Compensation Committee 1. Director(Finance), Chairman
2. Director (HR)
3. Dr. A.K. Kundra
Formulation of ESOP scheme.
9. Redressal of Vendor Grievances Committee 1. Dr. A. K. Kundra, Chairman
2. Director (Finance)
3. Director (Projects)
4. Shri D.N. Narasimha Raju
To Develop a mechanism for Redressal of Vendor Grievances. All proposals to be put to the Board for consideration shall be routed through the Redressal of Vendor Grievances Committee.
10. Corporate Social Responsibility Committee 1. CMD, Chairman
2. Shri S. Sundareshan
3. Dr. A.K. Kundra
To approve the proposals of CSR.



CHAPTER – IX
REGARDING DIRECTORY OF OFFICERS AND STAFF

List of Corporate Office New Delhi

S. No. NAME (S/Shri) DESIGNATION PHONE
1.

Dr. U.D. Choubey

Chairman & Managing Director

26102077
2.

Shri Shantanu Roy

DGM (CS)

416505135
3.

Shri M.R. Hingnikar

Director ( HR)

26102055
4.

Shri Sanjeev Kumar

SEA to Dir (HR)

26182955(6621)
5.

Shri R.K. Goel

Director (Fin)

26182138
6.

Shri Pankaj Walia

SEA to Dir (Fin)

9811015325
7.

Shri Santosh Kumar

Director (Proj)

41455516

8.

Shri C. Dutta

CEA to Dir(Proj)

26182955(6612)
9.

Shri A.K. Purwaha

Director ( BD)

26182130
10.

Shri Sumit Kishore

SEA to Dir ( BD)

26182955( 6624)
11.

Shri B.C. Tripathi

Director (Mktg)

26182148
12.

Shri Asim Prasad

SEA to Dir (Mktg)

26182955(6641)
13.

Shri Arvind Jadhav, IAS

CVO

26194153
14.

Shri Ajeet Kumar

SES to CVO

26182955 (6625)
15.

Shri N.K. Nagpal

GM (Company Secretary)

26170740
16.

Shri I.N. Jha

ED (Mktg-I)

26186023
17.

Shri J.Wason

ED (HR)

26165422
18.

Shri S. Venkatraman

ED (BD)

26170128
19.

Shri M.M. Mandal

ED (PD)

26189270

20.

Shri R.D. Goyal

ED (Proj)

26170127
21.

Shri C.A. Rashid

GM (HR)

26173038
22.

Shri Rajeev Singhal

GM (HRD)

26170738
23.

Shri R. Tewari

GM (Gas Mktg)

26185512
24.

Shri J.S. Saini

GM (PC Mktg)

26165536
25.

Shri R.C. Arora

GM  (City Gas Mktg)

26182179
26.

Smt. Alka Kumar

GM (CSR)

26265548
27.

Shri Vivek Joshi

GM (CC)

26170125
28.

Shri B.L. Jain

GM (F&A)

26180170
29.

Shri M.A. Azeem

GM (IA)

26182143
30.

Shri R.K. Sharma

GM ( Pricing)

26170071
31.

Shri L.R. Gupta

GM ( F&A)

26180152
32.

Shri R.C. Gupta

GM (MA)

26189267
33.

Shri Rajeev Mathur

MKTG (In-Charge)

26261251
34.

Shri A.K. Singh

GM (PD-PL)

26174377
35.

Shri G.C. Dwivedi

GM (PD-GP)

26180158
36.

Shri R.P. Chatterjee

GM (CA)

26189270
37.

Shri Ashutosh Karnatak

GM (Projects)

26165571
38.

Shri P.K. Jain

ED (FA)

26170123
39.

Shri B.P. Singh

ED (E&P)

26190944



CHAPTER – X
STATEMENT OF MONTHLY REMUNERATION OF OFFICERS AND WORKMEN INCLUDING SYSTEM OF COMPENSATION

The remuneration of the officers of the company is governed by the guidelines of the Department of Public Enterprises, Government of India. The pay scales of officers are of Industrial DA pattern.

The remunerations of workmen are fixed through negotiations with Workmen’s Union subject to the overall guidelines of Department of Public Enterprises, Government of India.

The monthly emolument of officers and workmen at various grades is given below:

Executives FD E1 E2 E3 E4 E5 E6 E7 E8 E9 Total
Total No. 6 298 400 560 588 240 137 96 52 13 2390
Pay Scale CMD:
27750-
31500
FD:
25750-
30950		 10750-
16750		 12000-
17500		 13750-
18700		 16000-
20800		 17500-
22300		 17500-
22300		 19500-
25600		 20500-
26500		 23750-
28550		  


Non
Executives		 S0 S1 S2